--- title: Approved Expense description: The Approved Expense feature allows users to define the maximum expense amount permitted for each vehicle. This helps in monitoring and controlling vehicle-wise spending by enabling users to compare the actual expenses incurred against the predefined allowed limit. It ensures better financial tracking and prevents overspending by providing clear visibility into each vehicle’s expense utilization --- [Skip to content](https://helpdesk.uffizio.com/knowledge/trakzee/approved-expense#main-content) English Show submenu for translations [Customer portal](https://helpdesk.uffizio.com/tickets?hsLang=en) ![Uffizio logo - black](https://helpdesk.uffizio.com/hs-fs/hubfs/Uffizio%20logo%20-%20black.png?width=200&height=62&name=Uffizio%20logo%20-%20black.png) - [Tickets](https://helpdesk.uffizio.com/tickets) - [Knowledge Base](https://helpdesk.uffizio.com/knowledge) - [Sign Out](https://helpdesk.uffizio.com/_hcms/mem/logout) Open main navigation Close main navigation - [Tickets](https://helpdesk.uffizio.com/tickets) - [Knowledge Base](https://helpdesk.uffizio.com/knowledge) - [Sign Out](https://helpdesk.uffizio.com/_hcms/mem/logout) - English Show submenu for translations - [Customer portal](https://helpdesk.uffizio.com/tickets) - www.uffizio.com www.uffizio.com Platform User Guide - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://helpdesk.uffizio.com/knowledge?hsLang=en) 2. [Trakzee](https://helpdesk.uffizio.com/knowledge/trakzee?hsLang=en) 3. [Expense](https://helpdesk.uffizio.com/knowledge/trakzee?hsLang=en#expense) # Approved Expense The **Approved Expense** feature allows users to define the maximum expense amount permitted for each vehicle. This helps in monitoring and controlling vehicle-wise spending by enabling users to compare the actual expenses incurred against the predefined allowed limit. It ensures better financial tracking and prevents overspending by providing clear visibility into each vehicle’s expense utilization ### **To Get Started** - Log in to your account. - Go to **Settings \> Master \> Approved Expense.** Upon clicking on Approved Expense, users will be taken to the Approved Expenses overview page, where they can manage and review all their expense details. ### **To Add Approved Expenses individually** - Clickon the **➕** icon on the taskbar below. ![2026-03-26\_13-45](https://helpdesk.uffizio.com/hs-fs/hubfs/2026-03-26_13-45.png?width=200&height=42&name=2026-03-26_13-45.png) - Choose the appropriate **Company,** and **Branch** from the dropdown menu. - - Choose the relevant **Object** from the dropdown menu for which you wish to configure the approved expense. ![](https://helpdesk.uffizio.com/hs-fs/hubfs/image-png-Mar-26-2026-08-21-11-7064-AM.png?width=336&height=320&name=image-png-Mar-26-2026-08-21-11-7064-AM.png) - Select the **Expense Category** and **Type** for which you want to define the budget. - Choose the **Duration** (Monthly, Quarterly, or Yearly) based on how frequently the budget should be applied. - In **Approved Amount**, specify the amount allocated to the vehicle. - In **Valid From**, define the start date from which the expense budget will be applicable. - In **Remark**, you can add any additional notes or comments related to the configuration. - Click on **Save 💾** icon to save the configuration. **Please Note:** The user can view the data for actual expense compared to the allowed expense by going to **Reports \> Expense \> Approved v/s Actual.**   ### **To Edit the Approved Expense.** - Log in to your account. - Go to **Settings \> Master \> Approved Expense.** Upon clicking on Approved Expense, users will be taken to the Approved Expenses overview page, where they can manage and review all their expense details. - Double-click on the configuration you want to modify. - Update the **Approved Expense**, **Valid From**, and **Remarks** as required. - Click on the **Save 💾** icon to apply the changes. - 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