Travel Distance Alert

Definition / Description

The Travel Distance Alert is triggered when a vehicle covers a predefined distance within the selected time frame. This alert helps fleet managers monitor vehicle usage, detect excessive or unauthorized travel, and ensure that operations follow planned routes or distance limits. When the configured distance threshold is reached, the system automatically sends notifications to the assigned users.

How to Configure

1. Select the Company and Branch.
   
2. Under Based On, choose one of the following:
   
   • Vehicle
3. • Vehicle Group
4. • Vehicle Type
5. Select the Vehicle (or group/type) for which the alert will apply.
6. Enter the Alert Name (e.g., “Travel Distance”).
7. From the Alert Type dropdown, select Travel Distance.
8. Upload an Image (optional) if required for documentation or visual identification.
9. Set the Distance Limit to define how far the vehicle can travel before triggering an alert.
10. (Optional) Set a Value / Time Range (HH:mm:ss) if the alert is meant to be evaluated within a specific time period.
11. Enter the Text Message that will be shown in notifications (e.g., “Travel Distance Limit Reached”).
12. Configure Valid Day(s):
    
    • Everyday – applies daily.
13. • Custom – choose specific days.
14. Set Valid Time From/To (e.g., 00:00 to 23:59).
15. Select the appropriate Timezone.
16. Choose the Severity Level – Low, Medium, or High.
17. Under Action, select the desired alert responses:
    
    • SMS
      
    • Email
      
    • Notification
      
18. Click Save to activate the alert.

Example / Use Case

A Travel Distance Alert is triggered when a vehicle exceeds the configured travel distance within the monitoring period. For example, if a fleet vehicle that is expected to operate within a limited route travels beyond the assigned distance threshold, the alert activates. The fleet manager immediately receives an SMS, email, or in-app notification, helping ensure that the vehicle is being used as intended and assisting in detecting unauthorized or excessive travel. This supports efficient route planning, operational control, and overall fleet discipline.

Action

• SMS: Add recipient phone numbers under Admin/Company settings to receive instant text alerts.
  
  
• Email: Add email recipients to receive alert details in real time.
  
  
• Notification: Select users who should receive in-app notifications and set a preferred notification tone.

When Based On: Object, Object Group, or Object Type

• Object: Apply the alert to an individual vehicle equipped with a proximity detection system.
  
  
• Object Group: Apply to a group of vehicles operating in the same zone or project area.
  
  
• Object Type: Apply to specific types of vehicles (e.g., forklifts, loaders, trucks) to enforce safety standards fleet-wide.