Add Student

The Student Management module in Smart Bus enables administrators to create, manage, and maintain student records efficiently. This module acts as the foundation for transport allocation, attendance tracking, and parent communication.

It supports multi-level configuration, including school, branch, class, and transport preferences.

To Get Started

Log in to your account.
Go to Settings > Master > Student.

Upon clicking on the Student, users will be directed to the Student Overview page, where they can easily view and manage all Student records.

To Add Student Individually

Click on the ➕ button on the taskbar.

Navigate to Student

Select the School and Branch from the dropdown where you want to add the student.
Select an existing Class or create a new one.
Select an existing Division or create a new one.
Select an existing Academic Year or create a new one.
Enter the student's First name.
Enter the student's Last name.
Select the student's Gender.
Enter the student's GR number (this must be unique for each student).
Upload Student Photo
Select the attendance method:
- Attendant App
- Beacon
- Face Recognition—Enter the Face Recognition tag assigned to the student
- QR Code
- RFID Tag – enter the RFID tag assigned to the student
- UHF Card ID – used when UHF-based attendance is enabled; enter the physical UHF card ID given to the student
Enable or disable Parent App Access as needed.

Note: Ensure that the selected Academic Year is valid for the current month. If it is not active, the student will not be available for selection while creating a trip.

The system automatically updates the Academic Year once the current one expires, so you do not need to adjust it manually.

Navigate to Parent

Enter parent/guardian details:
- Parent Name (mandatory)
- Parent Gender
- Parent Email ID
- Mobile Number (mandatory)

Configure communication and verification settings:
- SMS Alert—if enabled, the parent can receive notifications via SMS
- Verification Method – choose one of the following:
  - OTP – available when the SMS API is configured
  - Password – set a password for authentication
Additional details:
- Relationship Mapping
- Parent Profession
- App Access—if enabled, the parent can log in to the parent application

Note: The Registered Parent Mobile number and Password will be used to log in to the parent mobile application.

Navigate to Additional Info

Optional fields for Additional Student Information
- Add Student Birth Date
- Add Student's Home Address
- Select Blood Group
- Allergy (if any)
Click on the Save 💾 button.

To Add Student in Bulk

To add student in bulk, please click on Add Student in Bulk

To Update Student in Bulk

To add student in bulk, please click on Update Student details in Bulk